People Force offer the following payroll services:
- Bureau service - payroll processing only
- Part-managed service - payroll processing plus answering payroll-related queries in conjunction with your internal team responsible for payroll
- Fully-managed service - payroll processing plus answering all payroll-related queries from the wider population of employees, effectively outsourcing your payroll function in its entirety
- Payroll consultancy - reviewing your payroll processes and suggesting streamlining improvements, payroll forensic audit, payroll advice, emergency payroll cover.
- Payroll training - Bi-annual and/or annual Payroll Updates course aimed at providing payroll teams with a summary of key changes implemented from a new tax year and any proposed changes that are on the horizon. Courses available in both classroom style settings and online.
Payroll FAQs
Why People Force?
Does a transfer of payroll providers need to take place at the start of a tax year?
No, a transfer of payroll provider can take place at any time in the tax year. We will carry over all cumulative, year-to-date payroll figures from your current payroll company.
What's involved in transferring payroll providers and will it create complications?
Transferring a payroll is a simple process. You will be contacted by one of our consultants who will ask key questions so that we can learn about the complexities of your payroll. We will then need personal data for all employees (Name, address, date of birth etc) and copies of their P11 data. We will provide an excel template to be populated if required. Alternatively, we will accept the information in whichever format is convenient for you.
If you prefer, we are happy to liaise directly with your current payroll provider in order to obtain the necessary information, removing the need for you to dedicate extra time to the transfer process.
How long does it take to transfer payroll providers?
This really depends on the complexity of your payroll. If your employees are mainly salary based with the occasional adjustment such as overtime or pay increases then this can usually be transferred in one week or month (depending on your company's pay period).
However, if your payroll has many adjustments each month with several pension schemes or employee benefits then it may be necessary to process one or two parallel pay runs prior to the live transfer. This enables us to identify any anomalies and rectify them in order to provide a seamless transfer. We will assess your payroll at the start of our communications to decide if parallel pay runs are necessary.
Are there any in-year payroll charges?
No, our costs are fully inclusive. This means that all support, reporting, new starters, leavers, adjustments are all covered in the agreed price as quoted in our proposal for payroll services. An in-year increase is only applicable if you change plan based on number of payrolled employees.
Are there any set-up fees?
Yes, we charge a one-off set-up fee but this will be detailed in a proposal document before we proceed into a contract so that you can be absolutely sure of the costs up-front.
In what format are payslips provided?
As of April 2018, in readiness for the GDPR changes introduced on 25th May 2018, we provide payslips, P60s and other payroll documents via a password protected email or through an employee self service portal.
Historic documents can be provided upon request at no additional charge.
For employers we provide a password protected email service for all payroll related data and reports to be sent through. Included in reports for all clients are copies of employee payslips, for back-up purposes.
We can also offer an employer self service portal.
How quickly can I expect our payroll to be processed?
In the majority of cases we are able to provide a 2 day turnaround upon receipt of your payroll adjustments. However, if paying your employees by BACS you will need to allow for the 3 day BACS processing cycle.
Do People Force file all our in-year forms and year end returns with HMRC electronically?
Yes, we are registered with HMRC as an agent and this enables us to file all in-year forms and year-end returns on your behalf.
Will we need to forward all HMRC tax code notifications to People Force?
No, as we will be registered as your agent with HMRC they will send all tax code notifications directly to us. Our software also allows us to electronically download and apply tax code changes.
Will we be tied in to a lengthy contract?
We do not engage our clients in lengthy contracts as we are confident that you will be pleased with the service you receive from People Force. Our contract can be cancelled at any time with 1 month's notice and we will even assist with the payroll transfer to your new payroll provider.
However, some companies may prefer to have a longer term contract in order to protect their pricing arrangement. We are happy to accommodate this and will agree to whatever length of contract is preferred.
- Continually monitor your payroll process to offer streamlining suggestions
- Proactive support
- Dedicated contact
- Flexibility - we are able to work with you, your systems and deadlines
- Relaxed but professional culture within People Force
- Payroll processed within the UK by People Force
- No hidden charges - always transparent with costs
Does a transfer of payroll providers need to take place at the start of a tax year?
No, a transfer of payroll provider can take place at any time in the tax year. We will carry over all cumulative, year-to-date payroll figures from your current payroll company.
What's involved in transferring payroll providers and will it create complications?
Transferring a payroll is a simple process. You will be contacted by one of our consultants who will ask key questions so that we can learn about the complexities of your payroll. We will then need personal data for all employees (Name, address, date of birth etc) and copies of their P11 data. We will provide an excel template to be populated if required. Alternatively, we will accept the information in whichever format is convenient for you.
If you prefer, we are happy to liaise directly with your current payroll provider in order to obtain the necessary information, removing the need for you to dedicate extra time to the transfer process.
How long does it take to transfer payroll providers?
This really depends on the complexity of your payroll. If your employees are mainly salary based with the occasional adjustment such as overtime or pay increases then this can usually be transferred in one week or month (depending on your company's pay period).
However, if your payroll has many adjustments each month with several pension schemes or employee benefits then it may be necessary to process one or two parallel pay runs prior to the live transfer. This enables us to identify any anomalies and rectify them in order to provide a seamless transfer. We will assess your payroll at the start of our communications to decide if parallel pay runs are necessary.
Are there any in-year payroll charges?
No, our costs are fully inclusive. This means that all support, reporting, new starters, leavers, adjustments are all covered in the agreed price as quoted in our proposal for payroll services. An in-year increase is only applicable if you change plan based on number of payrolled employees.
Are there any set-up fees?
Yes, we charge a one-off set-up fee but this will be detailed in a proposal document before we proceed into a contract so that you can be absolutely sure of the costs up-front.
In what format are payslips provided?
As of April 2018, in readiness for the GDPR changes introduced on 25th May 2018, we provide payslips, P60s and other payroll documents via a password protected email or through an employee self service portal.
Historic documents can be provided upon request at no additional charge.
For employers we provide a password protected email service for all payroll related data and reports to be sent through. Included in reports for all clients are copies of employee payslips, for back-up purposes.
We can also offer an employer self service portal.
How quickly can I expect our payroll to be processed?
In the majority of cases we are able to provide a 2 day turnaround upon receipt of your payroll adjustments. However, if paying your employees by BACS you will need to allow for the 3 day BACS processing cycle.
Do People Force file all our in-year forms and year end returns with HMRC electronically?
Yes, we are registered with HMRC as an agent and this enables us to file all in-year forms and year-end returns on your behalf.
Will we need to forward all HMRC tax code notifications to People Force?
No, as we will be registered as your agent with HMRC they will send all tax code notifications directly to us. Our software also allows us to electronically download and apply tax code changes.
Will we be tied in to a lengthy contract?
We do not engage our clients in lengthy contracts as we are confident that you will be pleased with the service you receive from People Force. Our contract can be cancelled at any time with 1 month's notice and we will even assist with the payroll transfer to your new payroll provider.
However, some companies may prefer to have a longer term contract in order to protect their pricing arrangement. We are happy to accommodate this and will agree to whatever length of contract is preferred.
